Whatever you’ve got your sights set on, that’s merely the beginning. As a Gator you’ll learn to see beyond the horizon.
| Position | Description | Commitment | Openings |
|---|---|---|---|
| President | Leads monthly PTO Exec Board meetings and all general PTO meetings; Ensures PTO follows by-laws; Signs checks and contracts as needed; Sets PTO budget with incoming and outgoing Treasurers; Coordinates contents of Back to School folders and manages production; Sets PTO calendar with principal and oversees all PTO events; Edits and approves weekly newsletter and communications; Presents at assemblies and events as needed (Beginners Day, Back to School night, etc.); Works with VP to transition duties at end of year | 2nd year of 3-year commitment | |
| Vice-President | Participates in monthly PTO Exec Board meetings and all general PTO meetings; Serves as room parent liaison and coordinates room parent communications; Coordinates committee chairs and ensures committees are staffed for upcoming school year | 1st year of 3-year commitment | |
| Past President/Board Advisor | Participates in monthly PTO Exec Board meetings and all general PTO meetings | 3rd year of 3-year commitment | |
| Secretary | Takes minutes at all monthly PTO Exec Board meetings and all general PTO meetings; Distributes/posts approved minutes as appropriate; Maintains approved by-laws | 1-year commitment | |
| Fundraising Chair | Provides communication and instruction to all committee chairs; Provides support and oversight at Fundraising events; Monitors budget for Fundraising events; Manages corporate matching gift donations; Understands check request procedures and proper handling of collections and deposits, and helps ensure these procedures are followed by Fundraising committees; Assists with volunteer recruitment; Participates in monthly PTO Exec Board meetings and all general PTO meetings | 1-year commitment | |
| Communications Chair | Edits and approves weekly newsletter and all other PTO communications; Provides support and oversight to communications committees; Provides instruction to all committee chairs on proper procedures for approval and submission of communications; Participates in monthly PTO Exec Board meetings and all general PTO membership meetings | 1-year commitment | 2 positions Chair + incoming co-chair |
| Treasurer | Provides Budget/Forecast/Actual Report at Exec Board meetings and general PTO meetings; Maintains accurate financial records; Pays PTO bills as requested by other members of Exec Board, committee chairs or school staff and manages deposits; Proposes and allocates Montessori Marathon funds distribution for staff; Ensures accurate tax filings; Provides communication and instruction to all committee chairs on proper check request procedures and proper handling of collections and deposits; Provides communication and instruction to staff on reimbursements and submitting expenses; Assists President with preparation of the new budget; Signs checks and contracts as needed; Supervises and trains Co-Treasurer; Participates in monthly PTO Exec Board meetings and all general PTO membership meetings | 2nd year of 2-year commitment | |
| Assistant Treasurer | Assists Treasurer with any of the above items as needed; Trains with Treasurer; Participates in monthly PTO Exec Board meetings and all general PTO membership meetings | 1st year of 2-year commitment | 2 assistant positions |
| Staff Appreciation Chair | Provides communication and instruction to all committee chairs; Provides support and oversight at Staff Appreciation events; Monitors budgets for Staff Appreciation; Understands check request procedures and proper handling of collections and deposits, and helps ensure these procedures are followed by Staff Appreciation committees; Assists with volunteer recruitment; Participates in monthly PTO Exec Board meetings and all general PTO meetings | 1-year commitment | |
| Social/Community Chair | Provides communication and instruction to all committee chairs; Provides support and oversight at Social/Community events; Monitors budgets for events; Understands check request procedures and proper handling of collections and deposits, and helps ensure these procedures are followed by Social/Community committees; Assists with volunteer recruitment; Participates in monthly PTO Exec Board meetings and all general PTO meetings | (1-year commitment |
| Committee | Description | Openings |
|---|---|---|
| Silver Graphics | Coordinate gift items from children’s art in late April/early May through an outside vendor. Work with art teacher to distribute flyers to all classrooms and draft communications for newsletter. Coordinate day-of volunteers to help distribute gifts when they arrive. | 1 lead position |
| Book Fair | Organize and promote our fall library fundraiser through an outside vendor. Draft newsletter communications ahead of book fair. Work with media teacher and organize week-of volunteers to assist with set-up, sales and clean up. | 2 lead positions |
| Community Partners | NEW! Coordinate annual community partners over the summer. Reach out to local businesses to partner with PRM for the school year (in-kind donations, food or goods donations, gift cards, etc.) Continue to reach out for donations throughout the school year (ex: securing Harris Teeter monthly gift cards) Communicate donations to broader school community in recognition of contributions. | 6-8 person committee |
| Invest in Your Child | Organize and promote our fall giving campaign for classroom materials and other needed funds in September. Fundraising exec board chair will support. Draft newsletter communications and supplement with social media posts as needed. | 1 lead position |
| Montessori Marathon | Organize and promote a “fun run” for students in March/April. Fundraising exec board chair will support. Draft communications for newsletter and social media, organize day-of volunteers (secure donations for snacks, make balloon arch, set-up, clean-up). | 1 lead position + committee to help organize and plan |
| Montessori Mornings | Scout new class offerings and negotiate existing offerings (beginning over the summer), coordinate registration, and communicate with families regarding Montessori Mornings. Coordinate Fall, Winter and Spring sessions (all classes from 8-8:45 am weekdays) | 2 co-lead positions |
| Small Fundraisers | Communicate, organize and submit small fundraisers throughout the year (Box Tops, Amazon Smile, Harris Teeter VIC, etc.). Fully remote opportunity! | 1 lead position |
| Spirit Nights | Coordinate school spirit events with local restaurants or shops and communicate to PRM families. Ideally over the summer to include in calendar for new school year. Draft newsletter communications prior to events. Fully remote opportunity! | 1 lead position |
| Sports Nights | Coordinate Knights baseball game, Hornets basketball game, and/or Checkers game for the PRM community. Fully remote opportunity with potential to partner with Spirit Nights lead/volunteer! | 1 lead position |
| Spirit Wear | Select, plan, coordinate, and deliver PRM merchandise sales. Work with vendor to create new designs and offerings. Bring your creativity! | 2 co-lead positions |
| Yearbook | Work with staff member to design, order and distribute yearbooks. | 1-2 support positions |
| Grant Coordinator | Beginning in the summer and throughout the year, research and apply for grants for funds, projects, etc. relating to PRM. Some grants will be provided by staff for you to assist. | 1 lead position |
| Committee | Description | Openings |
|---|---|---|
| Open House | Coordinate welcome event on the blacktop during Open House, including popsicles, chalk/bubbles/fun to welcome new families and welcome back returning families. | 1 lead position + committee to help organize and plan |
| Fall Picnic | Plan an evening community picnic on school grounds in October, including coordinating activities (DJ, cake walk, yard games, pumpkin painting, etc.) Draft newsletter communications and coordinate day-of volunteers. | 1 lead position + committee to help organize and plan |
| Book Swap | Organize and promote our annual year-end book swap for students. Work with media teacher to communicate to families and coordinate day-of volunteers to organize and sort books for students. | 1 lead position |
| Welcome Breakfast | Plan a morning breakfast to welcome new parents and welcome back returning families during the first two weeks of school. Note that this is a two-day event. Coordinate donations and leverage funds in PTO budget to support breakfast; coordinate day-of volunteers for set up and clean up. | 1 lead position |
| Diwali | Coordinate school-wide Diwali celebration in mid-October. Includes organizing and distributing clothing to students and teachers, drafting communications for newsletter, coordinating day-of volunteers to decorate campus and guide Henna artists. | 1 lead position + committee to help organize and plan |
| Lunar New Year | Coordinate school-wide Lunar New Year celebration at end of January. Draft communications for newsletter and coordinate day-of volunteers. Plan and organize events such as performances, food tastings, etc. | 1 lead position + committee to help organize and plan |
| Field Day | Coordinate activities, rentals and volunteers with PE teacher during the last week of school in June. Planning to begin in the spring to confirm activities and secure rentals. | 1 lead position + committee to help organize and plan |
| PRM Cares | Organize and promote volunteer and philanthropic activities for our broader community, including collecting donations, off-campus volunteering on half-days and on-campus service projects. Will be provided with list of previous activities with ability to replicate or find new ways to give back to community. | 2 co-lead positions + committee to help with monthly/quarterly activities |
| International Spring Family Picnic | Plan an evening community picnic on school grounds to celebrate and learn about different cultures and countries. Includes coordinating food, activities and families to host country booths. Draft newsletter communications and coordinate day-of volunteers. | 1 lead position + committee to help organize and plan |
| New Parent Welcome | NEW! Coordinate communications and a new welcome event off-campus for incoming PRM families in late April/early May. | 1 lead position |
| Staff Appreciation: Back to School | Coordinate our annual back-to-school staff appreciation lunch in mid-August and organize day-of volunteers for lunch set up and clean up. Will be provided with list of previously ordered food items and PTO budget. | 1 lead position |
| Staff Appreciation: Winter Lunch | Coordinate our annual holiday staff appreciation lunch in mid-December and organize day-of volunteers for lunch set up and clean up. Will be provided with list of previously ordered food items and PTO budget. | 1 lead position |
| Staff Appreciation: End of Year | Coordinate our annual end-of-year staff appreciation lunch in May and organize day-of volunteers for lunch set up and clean up. Will be provided with list of previously ordered food items and PTO budget. | 1 lead position |
| Staff Appreciation: Community Breakfasts | Coordinate monthly breakfasts for staff community meetings before school. Breakfast should be set up between 7:45-8:00 am. Create and communicate monthly signup for volunteers and food donations. Will be provided with list of previously ordered food items and PTO budget. | 2 co-lead positions |
| Staff Appreciation: Early Release Day Snack Cart | Coordinate super snack cart with food, treats and drinks for teacher development meetings on early release days (roughly four throughout the year). Cart can be setup in advance of meeting. Create and communicate signup for volunteers and food donations. | 1 lead position |
| Staff Appreciation Week | Coordinate and communicate the events for staff appreciation week in May. Organize room parent communications/involvement and day-of volunteers as needed. Will be provided with list of previous activities, food, etc and PTO budget. Bring your creativity! | 2 co-lead positions |
| Helping Hands | Serve as point of contact for staff when one-off and last-minute volunteer requests come through (ex: stage set-up before Winter Village, run copies for Beginner’s Day, etc.). Must be willing to be on email list and able to pop in to school for last-minute volunteer opportunities. | Committee |
| Committee | Description | Openings |
|---|---|---|
| Newsletter via Parent Square | Edit content and distribute weekly newsletter. Follow up with committee chairs, exec board members and Principal as needed to gather updates. | 1 lead position |
| Social media | Make updates to Facebook and Instagram social media accounts, including posts and reels highlighting community events, activities and news. Gather photos and videos from committee/event chairs and staff to create. Serve as point person for staff activities or accomplishments to highlight. Bring your creativity and social media savvy! | 1 lead position |
| Bulletin Boards | Update bulletin boards with fun and informative PTO displays. Coordinate additional volunteers as needed. Bring your creativity to our new campus! | 1 lead position |
| Website | Our new PRM PTO website is under construction! Coordinate the launch of our new website and updates moving forward. There will be technical guidance/assistance provided for launch. | 1 lead position |
| Committee | Description | Openings |
|---|---|---|
| Campus Beautification | Coordinate campus clean-up before the school year begins (August) and during our Peace Day (September) and Earth Day (April) celebrations. Coordinate classroom garden parents and work to maintain shared outdoor spaces. Bring your creativity to beautify the outdoor spaces at our new campus! Can work with grant coordinator as well as leverage PTO budget. | 2 co-lead positions |
| Lost & Found | Lead quarterly clean out and donation of items in lost & found. | 1 lead position |