| Position | Description | Commitment | Openings |
|---|---|---|---|
| President | Leads monthly PTO Exec Board meetings and all general PTO meetings; Ensures PTO follows by-laws; Signs checks and contracts as needed; Sets PTO budget with incoming and outgoing Treasurers; Coordinates contents of Back to School folders and manages production; Sets PTO calendar with principal and oversees all PTO events; Edits and approves weekly newsletter and communications; Presents at assemblies and events as needed (Beginners Day, Back to School night, etc.); Works with VP to transition duties at end of year | 2nd year of 3-year commitment | |
| Vice-President | Participates in monthly PTO Exec Board meetings and all general PTO meetings; Serves as room parent liaison and coordinates room parent communications; Coordinates committee chairs and ensures committees are staffed for upcoming school year | 1st year of 3-year commitment | |
| Past President/Board Advisor | Participates in monthly PTO Exec Board meetings and all general PTO meetings | 3rd year of 3-year commitment | |
| Secretary | Takes minutes at all monthly PTO Exec Board meetings and all general PTO meetings; Distributes/posts approved minutes as appropriate; Maintains approved by-laws | 1-year commitment | |
| Fundraising Chair | Provides communication and instruction to all committee chairs; Provides support and oversight at Fundraising events; Monitors budget for Fundraising events; Manages corporate matching gift donations; Understands check request procedures and proper handling of collections and deposits, and helps ensure these procedures are followed by Fundraising committees; Assists with volunteer recruitment; Participates in monthly PTO Exec Board meetings and all general PTO meetings | 1-year commitment | |
| Communications Chair | Edits and approves weekly newsletter and all other PTO communications; Provides support and oversight to communications committees; Provides instruction to all committee chairs on proper procedures for approval and submission of communications; Participates in monthly PTO Exec Board meetings and all general PTO membership meetings | 1-year commitment | 2 positions Chair + incoming co-chair |
| Treasurer | Provides Budget/Forecast/Actual Report at Exec Board meetings and general PTO meetings; Maintains accurate financial records; Pays PTO bills as requested by other members of Exec Board, committee chairs or school staff and manages deposits; Proposes and allocates Montessori Marathon funds distribution for staff; Ensures accurate tax filings; Provides communication and instruction to all committee chairs on proper check request procedures and proper handling of collections and deposits; Provides communication and instruction to staff on reimbursements and submitting expenses; Assists President with preparation of the new budget; Signs checks and contracts as needed; Supervises and trains Co-Treasurer; Participates in monthly PTO Exec Board meetings and all general PTO membership meetings | 2nd year of 2-year commitment | |
| Assistant Treasurer | Assists Treasurer with any of the above items as needed; Trains with Treasurer; Participates in monthly PTO Exec Board meetings and all general PTO membership meetings | 1st year of 2-year commitment | 2 assistant positions |
| Staff Appreciation Chair | Provides communication and instruction to all committee chairs; Provides support and oversight at Staff Appreciation events; Monitors budgets for Staff Appreciation; Understands check request procedures and proper handling of collections and deposits, and helps ensure these procedures are followed by Staff Appreciation committees; Assists with volunteer recruitment; Participates in monthly PTO Exec Board meetings and all general PTO meetings | 1-year commitment | |
| Social/Community Chair | Provides communication and instruction to all committee chairs; Provides support and oversight at Social/Community events; Monitors budgets for events; Understands check request procedures and proper handling of collections and deposits, and helps ensure these procedures are followed by Social/Community committees; Assists with volunteer recruitment; Participates in monthly PTO Exec Board meetings and all general PTO meetings | (1-year commitment |
